Bretons Dog Training Club - Rules
Effective From 2007
The Club shall be called BRETONS DOG TRAINING CLUB and its training areas are
Agility and Pet Control.
The management of the Club shall be the responsibility of a Committee
consisting of eleven members, all of whom shall retire annually but shall be
eligible for re-election.
Each member may nominate not more than two members for Committee membership.
These nominations shall be in writing and shall be sent to the Secretary not
less than 28 days prior to the Annual General Meeting. The prior consent of a
member to his/her nomination must be obtained. Election of the Committee from
members will be by vote or ballot of the members present and voting to be at the
Annual General Meeting. All Committee members shall have full voting rights.
Meetings of the Committee shall be held as often as maybe deemed necessary and
five shall form a Quorum for the transaction of business. The Committee shall
have the power to co-opt members on to the Committee in the event of positions
becoming vacant between Annual General Meetings. These co-opted members will
hold office until the next Annual General Meeting.
No Committee member shall be responsible for any liability of the Club other
than liabilities arising out of his/her wilful neglect.
serving Committee member, or their dogs, should run for any other
Club Team (unless authorised by
the committee) to safeguard Bretons Dog Training Club’s
reputation and moral and to put the Club’s best interests first and
foremost at all times
Any Committee member not attending for three consecutive Committee Meetings
without reasonable cause shall cease to be a member of the Committee.
No person whilst an undischarged bankrupt may serve on the Committee of or hold
any other office or appointment within a Kennel Club Registered Society.
The officers of the Club shall be Chairman, Secretary and treasurer. The
officers shall be chosen from members of the Committee and election shall be by
vote or ballot of the members present and voting to be at the Annual General
The Committee shall be empowered to establish any other office not referred to
herein, these co-opted officers will hold office until the next Annual General
The Club shall consist of an unlimited number of members whose names and
addresses shall be recorded. No individual who has been a member for less than
one year may be elected onto the Committee. A list to be available for
inspection, if so requested, by members of the Society/Club or by the Kennel
Club. Membership shall be open to both seniors and juniors (juniors must be
under 16 years and parents must be a member to qualify). Juniors not to exceed
25% of total membership and shall not be eligible to vote on policy matters.
Persons wishing to be elected to membership must be proposed and seconded by two
Committee members. Election shall be at the discretion of the Committee. Members
of the Club who wish to run in Team events are required to train at any of the
Club’s Training venues on a regular basis throughout the year.
Each member shall be entitled to one vote immediately on acceptance of
membership. Postal votes are allowed to be received by the Secretary prior to
date of A.G.M. Proxy votes are not allowed.
Voting shall be by secret ballot for the Committee and subsequent election of
Officers from Committee elected. Agenda items by open show of hands. Joint
membership of two, one vote per person. Junior membership of joint membership
under the age of 16 no vote allowed.
Annual subscription will be single, joint and junior (up to age of 16 years,
parents to be a member to qualify) rate, to be decided at the Annual General
Meeting if an increase is deemed necessary. Annual subscriptions are payable to
the Treasurer on the 1st January in each year. Where a member fails to renew his
or her subscription within one month of the due date, he or she shall for all
purposes cease to be a member of the Club.
If a former member wishes to rejoin the Club, the former member must be proposed
and seconded by two current members. Rejoining shall be the discretion of the
Committee. A rejoining fee will be levied in addition to the annual
subscription, the amount of the rejoining fee and any increases shall be decided
at the Annual General Meeting. A weekly/monthly training fee, as decided from
time to time by the Committee, is also payable.
A bank account shall be opened in the name of the Club into which all
revenue from the Club shall be paid and from which withdrawals shall only be
made on the signature of two of the following officers:- Chairman, Secretary,
An additional account be
opened in the name of the Club in an Interest Bearing Reserve Bank
Account in which the Treasurer can transfer money to and from the
Bank Account over that required for the running of the Club, on the
instructions of the Committee, in order to gain additional income.
Certification of Accounts must be carried out annually by
(a) Qualified Accountant or
(b) Two unqualified individuals with accountancy experience.
The financial year of the Club shall end on 31st December in each year.
MAINTENANCE OF TITLE/CHANGE OF SECRETARY
The Officers acknowledge that during the month of January each year
Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary
for the continuance of registration and that by the 31st July each year, other
returns, as stipulated by the Kennel Club Regulations for the registration and
Maintenance of Title of Societies and Breed Councils and the Affiliation of
Agricultural Societies and Municipal Authorities, will be forwarded to the
The Officers also acknowledge their duty to inform the Kennel Club of any change
of Secretary of the Society which may occur during the course of the year.
ANNUAL GENERAL MEETING
The Annual General Meeting shall be held before the 25th March in each year for
the following purposes:-
To receive the report of the Committee and Balance sheet, to elect officers and
to discuss any resolution duly placed on the Agenda, of which prior notice has
been given to the Secretary. No business shall be transacted at an Annual
General Meeting unless notice thereof appears on the Agenda, with the exception
of routine matters or those which, in the opinion of the Chairman of the meeting
A minimum of six weeks notice shall be given to the members of the date of the
Annual General Meeting to be advertised in the Agility Voice. Items for
inclusion on the Agenda of the A.G.M. shall be submitted to the Secretary 28
days before the A.G.M. and Agendas will be available from the Secretary 14 days
before the date of the meeting.
A special meeting shall be summoned by the Secretary if a quarter of the
membership send a signed requisition stating the subject to be discussed. No
business other than the matter on the Agenda can be discussed at a Special
General Meeting. 14 days notice in writing to be given to all members of a
Special General Meeting.