Club Rules

Bretons Dog Training Club - Rules
Effective From 2007

The Club shall be called BRETONS DOG TRAINING CLUB and its training areas are Agility and Pet Control.

COMMITTEE
The management of the Club shall be the responsibility of a Committee consisting of eleven members, all of whom shall retire annually but shall be eligible for re-election.

Each member may nominate not more than two members for Committee membership. These nominations shall be in writing and shall be sent to the Secretary not less than 28 days prior to the Annual General Meeting. The prior consent of a member to his/her nomination must be obtained. Election of the Committee from members will be by vote or ballot of the members present and voting to be at the Annual General Meeting. All Committee members shall have full voting rights.

Meetings of the Committee shall be held as often as maybe deemed necessary and five shall form a Quorum for the transaction of business. The Committee shall have the power to co-opt members on to the Committee in the event of positions becoming vacant between Annual General Meetings. These co-opted members will hold office until the next Annual General Meeting.

No Committee member shall be responsible for any liability of the Club other than liabilities arising out of his/her wilful neglect.

No serving Committee member, or their dogs, should run for any other Club Team (unless authorised by the committee) to safeguard Bretons Dog Training Club’s reputation and moral and to put the Club’s best interests first and foremost at all times

Any Committee member not attending for three consecutive Committee Meetings without reasonable cause shall cease to be a member of the Committee.

No person whilst an undischarged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Registered Society.

OFFICERS
The officers of the Club shall be Chairman, Secretary and treasurer. The officers shall be chosen from members of the Committee and election shall be by vote or ballot of the members present and voting to be at the Annual General Meeting.

The Committee shall be empowered to establish any other office not referred to herein, these co-opted officers will hold office until the next Annual General Meeting.

MEMBERS
The Club shall consist of an unlimited number of members whose names and addresses shall be recorded. No individual who has been a member for less than one year may be elected onto the Committee. A list to be available for inspection, if so requested, by members of the Society/Club or by the Kennel Club. Membership shall be open to both seniors and juniors (juniors must be under 16 years and parents must be a member to qualify). Juniors not to exceed 25% of total membership and shall not be eligible to vote on policy matters. Persons wishing to be elected to membership must be proposed and seconded by two Committee members. Election shall be at the discretion of the Committee. Members of the Club who wish to run in Team events are required to train at any of the Club’s Training venues on a regular basis throughout the year.

VOTING RIGHTS
Each member shall be entitled to one vote immediately on acceptance of membership. Postal votes are allowed to be received by the Secretary prior to date of A.G.M. Proxy votes are not allowed.

Voting shall be by secret ballot for the Committee and subsequent election of Officers from Committee elected. Agenda items by open show of hands. Joint membership of two, one vote per person. Junior membership of joint membership under the age of 16 no vote allowed.

SUBSCRIPTIONS
Annual subscription will be single, joint and junior (up to age of 16 years, parents to be a member to qualify) rate, to be decided at the Annual General Meeting if an increase is deemed necessary. Annual subscriptions are payable to the Treasurer on the 1st January in each year. Where a member fails to renew his or her subscription within one month of the due date, he or she shall for all purposes cease to be a member of the Club.

If a former member wishes to rejoin the Club, the former member must be proposed and seconded by two current members. Rejoining shall be the discretion of the Committee. A rejoining fee will be levied in addition to the annual subscription, the amount of the rejoining fee and any increases shall be decided at the Annual General Meeting. A weekly/monthly training fee, as decided from time to time by the Committee, is also payable.

BANK ACCOUNT
A bank account shall be opened in the name of the Club into which all revenue from the Club shall be paid and from which withdrawals shall only be made on the signature of two of the following officers:- Chairman, Secretary, Treasurer.

An additional account be opened in the name of the Club in an Interest Bearing Reserve Bank Account in which the Treasurer can transfer money to and from the Bank Account over that required for the running of the Club, on the instructions of the Committee, in order to gain additional income.

Certification of Accounts must be carried out annually by

(a) Qualified Accountant or

(b) Two unqualified individuals with accountancy experience.

FINANCIAL YEAR
The financial year of the Club shall end on 31st December in each year.

MAINTENANCE OF TITLE/CHANGE OF SECRETARY
The Officers acknowledge that during the month of January each year Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for the continuance of registration and that by the 31st July each year, other returns, as stipulated by the Kennel Club Regulations for the registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities, will be forwarded to the Kennel Club.
The Officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the Society which may occur during the course of the year.

ANNUAL GENERAL MEETING
The Annual General Meeting shall be held before the 25th March in each year for the following purposes:-

To receive the report of the Committee and Balance sheet, to elect officers and to discuss any resolution duly placed on the Agenda, of which prior notice has been given to the Secretary. No business shall be transacted at an Annual General Meeting unless notice thereof appears on the Agenda, with the exception of routine matters or those which, in the opinion of the Chairman of the meeting are urgent.

A minimum of six weeks notice shall be given to the members of the date of the Annual General Meeting to be advertised in the Agility Voice. Items for inclusion on the Agenda of the A.G.M. shall be submitted to the Secretary 28 days before the A.G.M. and Agendas will be available from the Secretary 14 days before the date of the meeting.

SPECIAL MEETINGS
A special meeting shall be summoned by the Secretary if a quarter of the membership send a signed requisition stating the subject to be discussed. No business other than the matter on the Agenda can be discussed at a Special General Meeting. 14 days notice in writing to be given to all members of a Special General Meeting.